CITY COUNCIL WORK SESSION - MONDAY, JUNE 4, 2007
Mayor Danderson called the meeting to order at 6:33 p.m. Present were Councilors Nelson, Lafleur, Poulin, Cusson, Roy and Grenier. Councilors Donovan and Danderson were absent. Also present: City Manager MacQueen, John Moulis, Marion Huntley, Pam Laflamme, Dick Huot, Tim Cayer and the press.
Mason Street Bridge.
Ernie Allain, PWD Director, updated the Mayor and Council on the progress RM Piper is making with the bridge deck repairs. The original contract awarded was $167,500 with an alternate bid to repair a drain line for $2,000 for a $169,500 total. The $2,000 bid alternate was removed from the contract since the drain line is ok. More deterioration than estimated was discovered once the pavement was removed. Mr. Allain met with the contractor to negotiate a better price for the additional repairs. The contractor reduced the square foot cost from $175. per sq foot to $135. per sq foot. The original repairs were estimated at 100 sq ft. The new total is projected at 689 sq feet for a new projected cost of $223,115. Mr. Allain is seeking Council permission to take additional money ($55,915) from the same
account (bridge inspection/repairs) which has enough funds to cover the amount. The project is currently on schedule.
Councilor Lafleur moved with a second by Councilor Nelson to allow the Public Works Director to spend an additional $56,000 to complete the Mason Street Bridge Deck Project. So moved, the motion carried.
Bid Process Waived.
Councilor Cusson moved with a second by Councilor Grenier to waive the bid process to take advantage of Pike's cost to complete paving a portion of Rt. 16 up to Cabral's. So moved, the motion carried.
Economic Development Update - Norm Charest. Norm did not attend the work session.
Other: Council voted to add School Excess Revenues; Discontinue Success Loop Road to the work session. Councilor Cusson abstained from voting. So moved, the motion carried.
Discontinue Success Loop Road
Pam Laflamme, City Planner, had the City Attorney review the resolution and was advised to send all residents along the Success Loop line a notice and to allow Milan residents to also speak at the public hearing. A public hearing will be duly advertised then held July 2 to comply with State Laws.
School Excess Revenue
Marion Huntley, School Administrator, updated the numbers with a $95,000 total increase since the first reading of the resolution. #2 on the Agenda must be amended to reflect the changes.
Mayor Danderson asked why the decrease in tuition money and Ms. Huntley replied that the number of students were less than what was originally projected.
Councilor Grenier asked Ms Huntley if she could give the Council an idea of what the school's anticipated surplus will be for the budget. Knowing that in advance would be very helpful.
Ms. Huntley replied they will have a better idea toward the end of the fiscal year. Right now, as it seems, they need all the excess funds so far.
Street Closing Request for Skateboard Event
Dick Huot representing the Chamber of Commerce thanked the Public Works, Recreation and Police Departments for their help with the rained out skateboard event in May and although it rained, there was a good turnout. Tim Cayer who organized the event asked Council about a bill he received from the Police Department for $475.00. He is also requesting permission to close the same streets for a second event on October 7. He chose that date because he would like to tie his skateboard event to the RiverFire Event. In the future, Mr. Cayer would like to hold an indoor event at the Notre Dame Arena. Mr. Cayer also asked if it would be ok to use the public parking lot across the street from his business to conduct demos and to have professionals hold training clinics there on Sundays.
Councilor Grenier moved with a second by Councilor Nelson to allow Pleasant Street to be closed from 7:00 am until 6:00 pm for the October 7 Skateboard Event. So moved, the motion carried.
Councilor Grenier then moved with a second by Councilor Poulin to close the Work Session and enter into NON-PUBLIC SESSION per RSA 91-A:2,I(b) Collective Bargaining. Roll call resulted in unanimous affirmative votes. The Work Session concluded at approximately 7:12 p.m.
The City Manager presented the Mayor and Council with a copy of the IAFF Tentative Agreement. The Firefighter contract cost items were discussed. 3% would be paid for three weeks then another 3% awarded each year with no retroactive pay as per the contract cost items memo.
A motion was made and seconded to close the non-public portion of the meeting.
Respectfully submitted,
Debra A. Patrick, CMC
City Clerk
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